Physical therapy documentation software
Every vendor demonstrates a beautiful evaluation template. The question that separates them is what happens on visit fourteen, at 6pm, when you have nine notes left.
Jane
Publishes its prices — USD $79/mo for the unlimited-appointment plan — bills month to month, and is fast enough for a small cash-and-commercial clinic to run without an admin.
WebPT
The deepest therapy-specific billing and compliance tooling, and the natural choice for a multi-clinic group — but it will not quote you a number without a demo.
Published prices, read today
| Plan | List price | What it is for |
|---|---|---|
| Jane — Balance | USD $54/mo | one practitioner, 20 appointments a month |
| Jane — Practice | USD $79/mo | unlimited appointments, one full-time practitioner in the base price |
| Jane — Thrive | USD $99/mo | Practice plus advanced scheduling and retention tools |
| WebPT — Starter | quote only | startups and smaller cash-pay practices |
| WebPT — Enhanced | quote only | growing practices taking insurance |
| WebPT — Ultimate | quote only | larger practices wanting customisation and reporting |
Read from each vendor’s own pricing page on 2026-09-04. Prices change; check before you sign.
The add-ons are where the bill grows
| Add-on | Price |
|---|---|
| Insurance billing | USD $20/mo (+$5 full-time / +$2.50 part-time per extra practitioner) |
| AI scribe | USD $15/mo per opted-in practitioner |
| Group telehealth | USD $15/mo per opted-in practitioner |
| Jane Websites | USD $59/mo per clinic |
A two-clinician clinic taking insurance is not on the headline plan price. Add billing, add a second practitioner, add whatever telehealth or scribe module you actually use, and compare that total against the other vendor’s quote — not the number on the marketing page.
Quote-only pricing is itself information
WebPT publishes no list price. Its pricing page says the figure depends on the plan and customisation, and routes you to a demo. Per-provider monthly and per-visit structures are both offered.
It is not a scandal — enterprise software is sold this way — but it does mean you cannot compare on price without spending an hour on a call, and it usually signals a per-provider model that scales with headcount.
What to test in the demo
Ask to write a daily note yourself, on their system, timed. Not the evaluation — the fifth daily note of a routine episode, which is 90% of what the software will ever be used for. Then ask three questions:
- Can I record minutes per intervention, and does the system compute units from the day’s total rather than per code?
- What happens to a note when the plan of care expires — does it block, warn, or say nothing?
- Can I export my own data, in a format I can read, without asking you?
The first question matters because the units arithmetic is the commonest billing error in outpatient therapy — the units calculator shows what the software should be doing for you. The third matters on the day you leave.
A buying checklist
Before you sign anything
Price the real configuration, not the headline. Confirm month-to-month versus annual lock. Confirm data export in writing. Time yourself writing a daily note. And check the documentation the system produces against what a reviewer looks for — a template that fills itself is a liability, not a feature.
Prices read from https://jane.app/pricing and https://www.webpt.com/pricing/ on 2026-09-04. We take no affiliate commission and no vendor has reviewed this page.
Sources
- Jane — pricing — vendor list prices · read 2026-09-04
- WebPT — pricing — no list price published · read 2026-09-04
- CMS Pub. 100-04, Medicare Claims Processing Manual, Chapter 5 §20.2.C — counting minutes for timed codes in 15-minute units · read 2026-09-04
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